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It’s important to note that you need to provide project information in a specific format that works best with the tool. Project information is all the tasks, WBS elements, dependencies, constraints, etc. Therefore, we need a tool that can calculate the critical path and set a baseline for our schedule. Whatever the case, it should allow the implementation of the scheduling method. The scheduling tool for your environment could be MS Project, OmniPlan, Merlin Project, GanttPRO, etc. But, you may need to use the PERT technique or critical chain method as an alternative. The scheduling model is the critical path method in our case. Scheduling Model = (Scheduling Method + Scheduling Tool) + Project Information Otherwise, expect conflicts with internal stakeholders.ī. You need to align and integrate with all in-house processes. So, you need to make it look familiar to them. You’ll have to show your schedule to internal stakeholders. You’ll have to get approvals, negotiate to prove the necessity of resources, and provide reports. What are the existing policies and processes? Your project needs to function within the environment of your organization. It answers their primary question: “When will I get the results?”īefore dragging colored bars on a Gantt chart, there are a lot of questions you need to answer. Key stakeholders will be interested primarily in a project timeline. But, it is only a part of the plan, although it’s one of the most important pieces. The project schedule is often confused with the schedule management plan. I’ll now elaborate on some of these steps.
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Add known vacations and days off for all team members.Add resources (or real people) and their availability.Add an official “holidays calendar” for each resource based on their location.Set milestones for project start and end dates.
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Feel free to copy and paste it as an instruction. Step-by-Step Process of Creating a Project Scheduleīelow is a high-level, step-by-step process for creating an accurate schedule. In addition, you may also need to provide some interim deliverables on specific dates. Remember that the more effort you put into creating a realistic schedule, the easier it will be to execute the project.Īs a result, you’ll promise to deliver the project scope following a certain schedule.
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Remember that planning is an ongoing process and you will have to make changes to your first draft. You can avoid some of this mental torment by having the correct expectations. Then, you need to retrace your steps in the planning process and redo a lot of work. So begins a tiresome dialog with project owners and other stakeholders. Therefore, the only solution is to do less, or to request more money or time. But, in most cases, there’s no magic formula. Stakeholders put a lot of pressure on you to find a solution. Creating a realistic project schedule is difficult when you have the wrong mindset.Įveryone expects that there’s always a way to squeeze the whole project scope into the deadline project owners set.